Music Trade Show Research Paper Example | Topics and Well Written Essays - 1500 words

Music Trade Show - Research Paper Example The music trade show has been organized to exhibit the modern equipments manufactured by numerous reputed companies. In addition, a musical concert has been planned which will consist of participants, both amateur and professionals from the music industry. The trade show is scheduled to be instigated from 7th September and continue till 9th September. The venue of the location has been planned at International Expo Center, Cleveland, Ohio. The opening of the event has been organized to conduct an education seminar which will be accompanied by professionals from the music industry. The seminar is further expected to provide valuable tips to the amateurs, which will help them to attain success in the future. The overall budget allocated for commencing the trade show will require US $50,000. Moreover, the coordinators or the organizers have planned to recruit 50 volunteers who will be responsible for effective commencement of the event. Furthermore, the organizers are expecting a total of 100 exhibiters who will showcase their musical equipments to the visitors. Moreover, the coordinators are expecting 10,000 attendees, most of them being the professionals and amateurs of music industry. Table of Contents Executive Summary 2 Table of Contents 3 Thesis Statement 4 The Challenges and Opportunities Related to the Event 4 Human Resources Plan 6 Financial Plan 7 Process Used for Creating Events 8 Ethical and Legal Considerations 10 Process for Orchestrating the Events 11 Works Cited 12 Thesis Statement Organizing a music trade show requires effective planning and execution by the coordinators in order to successfully attain the determined core objectives. The report hereby intends to provide a brief analysis of the challenges and opportunities associated with the event. It also intends to evaluate the human resource plan in order to place the ‘right person for the right job’. The estimated budget required for commencing the event will also be provided in t his regard. Moreover, the discussion also intends to take into account the ethical and legal factors along with the security measures necessary in relation to the efficient conduct of the event. Based on these various aspects, recommendations on the basis of current events will be provided for successfully conducting the music trade show. The Challenges and Opportunities Related to the Event Numerous challenges can be identified to be associated with the process of organizing a music trade show. One of the foremost challenges can be identified as related with accommodation issues. As the event will be organized for three days, accommodation for the attendees and exhibiters should be appropriately managed. The 10,000 attendees are expected for the show along with 100 exhibiters who are to be provided with enough space and healthy environment during the course of the event. Furthermore, arranging for the availability of food can also be regarded as a vital responsibility for the coord inators while arrangements for the housing of visitors are being planned. Transportation will also be a factor that should be taken care of while organizing the event. Adequate number of cars should be arranged in order to transport attendees and exhibiters to and fro from the venue. Furthermore, goods carriers should be reserved for three days as the exhibiters will carry various instruments in order to podcast its unique features. Moreover, arrangement of enough space should be made as space regarding the exhibiter’s booth shall be provided prior to the opening day of the event. 100 booths have been planned to be temporarily constructed with this purpose, each providing 180 sq. ft. of space to the exhibiters (Canadian Music Week Inc, â€Å"Exhibiters Manual†). One of the crucial challenges for the coordinators in this regard can be identified in relation to the collection of finances through sponsorships. Thus, organizing a mega event of this stature will thereby req uire incurring huge amount of money for meeting the cost of these